Timber Yard Competition
Privacy Policy

Last Updated: January 16th, 2026.

This privacy policy complies with the UK General Data Protection Regulation (UK GDPR), the Data Protection Act 2018, and associated UK data protection legislation.

 

  1. INTRODUCTION

Design And Market Ltd, the organiser is a company registered in Scotland with company number 872854, whose registered office is at Great Michael House, 14 Links Place, Edinburgh, EH6 7EZ,

This policy explains how we collect, use, and protect your personal data when you enter the “Win 1 Year Student Accommodation Free At Timber Yard” competition (the “Competition”). As Data Controller, the Organiser determines the purposes and means of processing your personal data and is responsible for ensuring compliance with the UK GDPR and the Data Protection Act 2018.

 

  1. DATA WE COLLECT

When you enter the Competition, we collect the following categories of personal data:

  • Identity Data (Name, Date of Birth) – required to verify that entrants are aged 18 or over in accordance with the Competition’s eligibility requirements.
  • Contact Data (Email address, Phone number).
  • Student Status Data (Educational institution name, student ID or enrolment verification) – required to verify eligibility for student accommodation.
  • Technical Data (IP address, browser type, device information, and website usage data collected via cookies and similar technologies).

 

  1. LEGAL BASIS FOR PROCESSING

We process your data under the following legal grounds:

  • Consent: When you provide explicit opt-in consent for marketing communications via the checkbox on the entry form.
  • Contractual Necessity: To administer the Competition and deliver the prize to the winner, which is necessary for the performance of the contract formed when you enter the Competition.
  • Legitimate Interests: To prevent fraudulent entries, ensure fair administration of the Competition, and improve our website functionality and user experience. We have assessed that these legitimate interests are not overridden by your rights and freedoms.

 

  1. HOW WE USE YOUR DATA

We use your personal data for the following purposes:

  • To verify eligibility and select a winner.
  • To conduct “Right to Rent” checks (winner only).
  • To send marketing updates about the Promoter’s properties and services (only if you provided explicit opt-in consent via the checkbox on the entry form).

Important: Entry into the Competition does NOT automatically subscribe you to marketing communications. You will only receive marketing materials if you actively tick the optional marketing consent checkbox during entry. You can withdraw this consent at any time by clicking the “unsubscribe” link in any marketing email, or by contacting us at: contact@design-market.info

 

  1. DATA SHARING

We do not sell your personal data to third parties. We may share personal data in the following circumstances:

  • The Landlord/Accommodation Provider: To facilitate the tenancy.
  • Verification Services: To confirm student enrolment status and Right to Rent eligibility.
  • Regulators and Advertising Standards: If required by the Advertising Standards Authority (ASA), Gambling Commission, or other regulatory bodies. This includes providing winner information to the ASA upon request to ensure compliance with advertising standards.

 

  1. YOUR RIGHTS

Under the UK GDPR and the Data Protection Act 2018, you have the following rights regarding your personal data:

  • The right to access your personal data
  • The right to rectification of inaccurate personal data
  • The right to erasure (“right to be forgotten”) in certain circumstances
  • The right to restrict processing in certain circumstances
  • The right to data portability
  • The right to object to processing based on legitimate interests
  • The right to withdraw consent at any time (where processing is based on consent)
  • The right not to be subject to automated decision-making, including profiling

To exercise any of these rights, please contact the Organiser at contact@design-market.info Please note that you must direct all data subject rights requests to the Promoter as the Data Controller, not to Design & Market Ltd (our Data Processor).

You can withdraw marketing consent at any time by clicking the “unsubscribe” link in any marketing email or by contacting us using the details above.

 

  1. DATA RETENTION

We will retain your personal data only for as long as necessary to fulfil the purposes for which it was collected:

(a)   Non-Winning Entrants: Personal data of non-winning entrants will be securely deleted 6 months after the winner is announced. This retention period allows us to address any queries or disputes regarding the Competition and to comply with our legal obligations under consumer protection and advertising standards regulations.

(b)   Winner: The winner’s personal data will be retained for the duration of the tenancy agreement plus 5 years thereafter. This extended retention period is necessary to:

(i)    Fulfil our contractual obligations relating to the tenancy

(ii)   Comply with legal and regulatory requirements, including tax, accounting, and Right to Rent obligations

(iii)   Defend against potential legal claims.

(c)   Marketing Consent Data: If you opted in to marketing communications, we will retain your contact details until you withdraw consent or for 3 years from your last interaction with our marketing materials, whichever is earlier.

After these retention periods expire, your personal data will be securely deleted or anonymised in accordance with our data retention and destruction procedures.

 

  1. WINNER PUBLICITY AND REGULATORY COMPLIANCE

(a)   Publication of Winner Information: In compliance with the Committee of Advertising Practice (CAP) Code and Advertising Standards Authority (ASA) requirements for promotional competitions, we are required to demonstrate that prizes have been awarded. Accordingly, we will make available the winner’s surname and county (or country, if outside the UK) for a reasonable period following the Competition.

(b)   Right to Object to Public Disclosure: If you win and object to public disclosure of your information, you may contact us using the contact details mentioned in this policy. However, please note that even if you object to public disclosure, we remain obligated to provide winner information to the Advertising Standards Authority (ASA) upon request to demonstrate compliance with advertising standards. This is a regulatory requirement, not marketing activity.

(c)   Basis for Processing: Publication of winner information is necessary for compliance with legal and regulatory obligations under the CAP Code and to fulfil our legitimate interests in demonstrating the Competition was conducted fairly and prizes were awarded as advertised.

 

  1. INTERNATIONAL PARTICIPANTS 

(a)   Jurisdiction: This Competition and the processing of personal data are governed by the laws of England and Wales. By entering the Competition, you agree that any disputes will be subject to the exclusive jurisdiction of the courts of England and Wales.

(b)   International Compliance: If you are entering from outside the United Kingdom, you are responsible for:

(i)    Ensuring your entry and participation comply with the laws of your local jurisdiction, including any local data protection laws

(ii)   Obtaining any necessary visas, immigration permissions, or other authorisations required to claim and use the prize (accommodation in the UK)

(iii)   Understanding that we process data in accordance with UK data protection law, which may differ from the data protection laws in your country

(c)   Cross-Border Data Transfers: If you are located outside the UK, your personal data will be transferred to and processed in the UK. By entering the Competition, you acknowledge and consent to this transfer.

 

  1. COOKIES AND TECHNICAL DATA

We use cookies and similar technologies to collect Technical Data when you visit our website to enter the Competition.

What Are Cookies: Cookies are small text files stored on your device that help us understand how you interact with our website.

Types of Cookies We Use:

  • Strictly Necessary Cookies: Essential for the operation of the Competition entry form and website security. These cannot be disabled.
  • Analytics Cookies: Help us understand how visitors use our website (e.g., Google Analytics). These collect anonymised data about page visits, time spent on site, and user journey.
  • Functionality Cookies: Remember your preferences and choices to improve your experience.

We do not use marketing or advertising cookies on the Competition entry page.

Managing Cookies: You can control and manage cookies through your browser settings. However, disabling strictly necessary cookies may prevent you from entering the Competition. For more information about managing cookies, visit www.allaboutcookies.org.

Third-Party Cookies: We may use Google Analytics, which sets cookies to collect anonymised usage statistics. Google’s privacy policy is available at policies.google.com/privacy.

 

  1. DATA SECURITY

We implement appropriate technical and organisational measures to protect your personal data against unauthorised access, alteration, disclosure, or destruction. These measures include:

(a)   Encryption of data in transit

(b)   Access controls limiting data access to authorised personnel only

(c)   Regular security assessments and updates

(d)   Secure data storage with our Data Processor

However, no method of transmission over the internet or electronic storage is 100% secure. While we strive to protect your personal data, we cannot guarantee absolute security.

 

  1. CHANGES TO THIS PRIVACY POLICY

We may update this privacy policy from time to time to reflect changes in our practices, legal requirements, or for other operational reasons. The “Last Updated” date at the top of this policy indicates when it was most recently revised.

Material Changes: If we make material changes to how we process your personal data, we will notify you by email (if we have your email address) or by posting a prominent notice on our website.

Your Continued Participation: Your continued participation in the Competition after any changes to this privacy policy constitutes your acceptance of the revised policy.

 

  1. CONTACT US

For any questions about this privacy policy or to exercise your data protection rights, please contact the Organiser at:

Email: contact@design-market.info

Address: Great Michael House, 14 Links Place, Edinburgh, EH6 7EZ

Tel: 0844 357 9464

Please direct all data subject rights requests to the above contact details for the Organiser.

Right to Complain: You have the right to lodge a complaint with the Information Commissioner’s Office (ICO), the UK’s supervisory authority for data protection.